The platform is experiencing some issues - we are very sorry about it. Our engineers are already working on stabilizing the system. If you would like to get live updates on the status please subscribe on our status page here.
Learn more
Benefits of eInvoicing with Tradeshift
Tradeshift increases invoicing accuracy, and improves visibility to the payment process and status through an easy-to-use web-based platform
Easy Setup
- No installation of hardware or software required.
- Supports both manual and highly-automated options allowing suppliers to submit invoices from within existing billing software.
Real-time Monitoring & Communication
- Check the status of invoices with real-time updates in your computer or mobile browser.
- Confirm invoice receipt -- no delays due to missing information or lost paper invoices.
- Communicate and attach supporting documents directly from within Tradeshift.
Public Profiles & Network
- Promote your business, products and services to the fastest-growing network of connected companies. Get a modern web presence easily and efficiently.
Three ways to invoice
Tradeshift has made it possible and easy for any business to invoice their customers - no matter the invoice volume. Depending on the volume of invoices you send, we recommend the following options:
- 1-10 invoices a month: manual entry in the web interface. Using the intuitive and fast invoice creation tool in the Tradeshift platform, invoicing has never been simpler! Choose your customer, fill in your invoice details, and send! See here for a guide on using the invoice creation tool
- 10-30 invoices a month: Documents Uploader or CloudScan. Using this method, you can upload your PDF invoices (or any other of our supported formats) to our CloudScan engine, which will convert your file to the native Tradeshift TSUBL format. You will then have to log into the platform and validate the CloudScan engine's transcription.
- 30 invoices a month: Integrated solutions. For large invoice volumes, we recommend that you integrate your accounting software with the Tradeshfit platform, sending invoices via file transfer protocols or API. Take a look at our integration page for more information!
Invoicing Dalkia
The following documentation is available online in order to support you through the integration process with Dalkia:
- Dalkia’s region map
- Dalkia Interchange agreement template
Once your preferred integration method selected, you will be ready to invoice Dalkia. In order to discover all available integration formats, please visit our dedicated webpage integrate.tradeshift.com.
Starting July 2016, Dalkia will be using Tradeshift for:
- Receiving electronic invoices and credit notes
- Apply compliance and business rules to those documents
In a second phase (starting September 2016), Dalkia will continue deploying added value functionalities on Tradeshift:
- Receiving electronic invoices & credit notes from portal from all suppliers (paper, Web UI, PDF, EDI),
- Enable access to all paper and electronic sent documents through Tradeshift for suppliers created on the platform,
- Send back business statuses to onboarded suppliers (received, accepted, payed,...) both for paper and electronic invoices.
Please note that some additional functionalities available on Tradeshift will not be used by your customer, as examples:
- Receiving of other business documents
- Comments sent through the platform will not be handled by your customer accounting team
Getting Started with Tradeshift
We built a short guide on how to get started quickly with only 5 steps.
These five steps will guide you through the most important steps invited supplier should take while and after responding to the invitation email of their customer.
Business Rules
Dalkia has defined several functional controls on Tradeshift, allowing the receiving of complete documents in order to process them efficiently and in a timely manner.
The implemented business rules are as follow:
Document Header Rules
- Document Id: A unique document number is mandatory for invoices and credit notes.
- Invoice Date: In order to respect compliance rules, your customer has enforced a strict rule on the document date which can not be in the future.
- Purchase Order Number: for PO document, this field is mandatory at header level as specified in the “Charte du bien facturé” Dalkia.
- Contract number, person reference, cost center: for authorized suppliers only without purchase order number, at least one of these 3 information is mandatory.
Document Line level Rules
- Item Identifier: Even though this field is not mandatory for your customer on Tradeshift, it is highly recommended that you provide it in order to ease the validation process or your document. This field allows you to specify a service type or the month were the service occurred.
- Tax Exemption reason: to enforce tax compliance, any document line with a tax exempt rate requires to provide the reason in this specific field.
Note that for specific countries, some additional requirements might be necessary depending on the local tax rules. If you have any doubt on the business rules, please contact your usual point of contact for the corresponding Business Unit.
Please also note that some document standard fields might not be received by your customer (not visible in the Web UI or not mapped to Tradeshift standard UBL format) as example:
- Document due date: Your invoices will always be paid according to the contractual terms agreed upon with your customer even if they do not appear on the invoice itself.
- Payment means: Your invoices will always be paid according to the payment means agreed upon with your customer and set up in your customer back-end system even if they do not appear on the invoice itself. If you need to review these information, please contact your usual customer contact for the impacted Business Unit.
How-to guides
Dalkia has created the following how-to guides so you can learn how to:
Top questions from invited Dalkia connections
- Comment fonctionne la facturation électronique sur Tradeshift ?
- Comment le groupe DALKIA va permettre à ses fournisseurs de faire de la facturation électronique ?
- Combien coûte l’envoi de factures ou d’avoirs ?
- Est-ce que la solution Tradeshift va être déployée chez tous les fournisseurs du groupe DALKIA?
- Comment facturer une société du groupe DALKIA en utilisant Tradeshift ?